Undersecretaries Associate Secretaries Agency and Program Manager Local Manager Education Section Superintendents Common Basic and Secondary Educational Institutions Minds All The Others Alarmed

Undersecretaries Associate Secretaries Agency and Program Manager Local Manager Education Section Superintendents Common Basic and Secondary Educational Institutions Minds All The Others Alarmed

1. The section of studies (DepEd) fears the encased instructions about transport of students’ class record, which confirms regular procedures and standards regarding the request, and release of learners’ version 137 (Permanent report) and kind 138 (Report cards) in all open facilities country wide.

2. This coverage is designed to guarantee the clean and productive asking for and publishing of learners’ faculty lists without inconveniencing the students and mom and dad.

3. All DepEd sales and other related issuances, rules and regulations, and conditions, that are contradictory because of this approach, become hereby repealed, rescinded, or customized consequently.



I. Rationale

There are two standard school record that reveal the learner’s page and academic and extra-curricular rankings: version 137, known as the Permanent Record, which contains the learner’s page and old academic record, and type 138 or even the document cards which will show the scholastic abilities of a learner in specific faculty spring. DepEd Order Number 8, s. 2015, the class room examination strategy, offered the principles from the data getting involved in types 137 and 138.

Type 138 try distributed to levels 1 to 10 students every end of the grading course while levels 11 to 12 will get they every finish semester. After the school seasons, Form 138 is a required file for a learner enroll to the next rating level precisely as it additionally show the learner’s advertising condition. On the flip side, university regulators request for the production of version 137 of marks 1 to 12 students who transfer to a new college or change from basic to supplementary.

In the absence of certain standards, the process of asking for and launching of formal college registers of learners change per class. This insurance shall determine the systems to be followed because class in handling the learner’s college information when learners join, transport facilities, and request important documents for other appropriate use.

II. Reach of this Approach

This purchase is designed to determine typical procedures and methods for the ask and release of students’ kind 137 (long lasting tape) and kind 138 (document cards) in all facilities and universities unit practices (SDOs) nationwide.

III. Meaning Of Terms

  1. Form 137 (long-lasting report) – long-lasting school learner record displaying the historical educational and co-curricular track record of the learner
  2. Version 138 (review credit) – contract exhibiting the academic overall performance of a student in confirmed university year
  3. Obtaining University – the school requesting the permanent information of a moving learner
  4. Coming class – the school publishing the long lasting data of a transferring learner

IV. Coverage Statement

The division hereby establishes the standard functions and methods in asking for and issuing of learner’s faculty lists. This system follows the DepEd’s experience, quest and fundamental values and signs up for the rules of:

a. totally free, quality standard education;

b. Clearness and accountability;

c. convenience and prompt release of learners’ college documents; and

d. Security and confidentiality of students’ records.

Recommendations on Learner’s Faculty Reports

This rules outlines the typical practices when you look at the move of learners’ school information. This policy highlights the operations in requesting the permanent college lists (Form 137) for a simple yet effective move of papers without inconveniencing mom and dad as well as the students.

To ensure the efficient release and exchange of students’ school information, the next shall be observed:

a. The transport of reports of students must be made simple and rapid without encumbering the students and mother. However, this would perhaps not jeopardize the privacy and security of school reports.

b. Receiving institutes shall get all long-term information (type 137) of all the incoming students before the ending of fundamental grading cycle. For transferred-in learners inside faculty spring, transfer of papers will probably be guaranteed four weeks (30) from first day of class presence.

c. students and/or their unique people or guard aren’t able to hand-carry the long-term files (kind 137) into receiving class.

d. In the instance of unavailability of type 137 from settings beyond the controls, the document on advertising (School kind 5) may be used as replace, you’ll find on colleges department company (SDO).

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e. The Learner Ideas System (LIS) shall be employed as system in inquire and launch of learner faculty records; hence the exchange shall firmly getting relating to the obtaining and coming institutes just.

The following processes must be observed to enhance the demand and launch system:

A. School-to-School Shift of Kind 137

The majority of dealings on pass of learner’s school tape ordinarily take place during enrolment time period and following the starting of courses. To enable the smooth and fast send of registers, the flowchart below defines the entire process of request and discharge of learners’ type 137between the obtaining school and originating college;